A content management system is a software system that provides website authoring, collaboration, and administration tools designed to allow users with little knowledge of web programming languages or markup languages to create and manage website content with relative ease. A robust CMS provides the foundation for collaboration, offering users the ability to manage documents and output for multiple author editing and participation.
Benefits Of Using CMS
Contrary to a static website, a CMS or Content Management System based website is database driven or in other words is a dynamic website. The website information is stored in a database and is fetched in real time when a user looks for that information. Static website has the information hard coded or written on the web page itself. So if you need to modify a static website you will have to modify the actual content on the webpage and publish it again to the web server using some sort of ftp software. This involves some sort of technical knowledge on part of the user and therefore is not possible for every website owner to do so.
1. Freshness Of Content
Active Web CMS software usually receives regular updates that include new feature sets and keep the system up to current web standards. A Content Management System makes it very easy to update the website. Simply login to the Admin Control Panel or the Dashboard, and you can create a new page or post with the click of a button. You can add content, images, audio and video which make it super easy to add or update content on the website. This ensures that the content on the website is always fresh and updated. As websites are seen as the face of a company and having updated content can create a good impression among its users. Apart from the website information pages, a company may wish to update their website on a regular basis by publishing company news, press releases, events that happen in the company etc. A company that does so gives the impression of a forward looking company than the others who do not. Some websites that are information centric and have hundreds and thousands of pages have no other option but to opt for a CMS as it would become impossible to manage it otherwise.
2. Scalable expansion
Available in most modern Web CMS is the ability to expand a single implementation (one installation on one server) across multiple domains, depending on the server’s settings. CMS sites may be able to create micro-sites/web portals within a main site as well.
3. Implementation Of Site Search
Such a website with many thousands of pages would need a mechanism to search for the information that the user is looking for. It then becomes an important aspect of the website. Since all the information in a CMS website is stored in a database, search implementation is possible. Almost all CMS websites have search functionality inbuilt which enables the user to search and pin point the information he or she is looking for. Without this functionality it may become meaningless to have such huge sites.
4. Automated templates
Design of the website is done with the use of templates create standard output templates that can be automatically applied to new and existing content, allowing the appearance of all content to be changed from one central place.This has a lot of advantages over traditional websites where changing the design meant redesign of the entire website itself. With the use of CMS you don’t need to do that. Website design can be changed by simply choosing a new template for the CMS. There are many free templates available for popular CMS platforms like WordPress, Blogger, Joomla, DNN etc. Simply choose the template you want, download it and apply it to your website or blog. If it is a business website, and you need a unique designed template, specifically made for you, you could always ask your web designer to do this for you.
5. Easily editable content
Once content is separated from the visual presentation of a site, it usually becomes much easier and quicker to edit and manipulate. Most CMS software includes WYSIWYG editing tools allowing non-technical users to create and edit content.
A CMS website is very easy and intuitive to use. For all popular CMS platforms, ample amount of help is available online with any aspect of your CMS website like installation, usage of the CMS, and also trouble shooting tips. No technical knowledge is required to operate a CMS and therefore anybody can do this and eliminates the requirement of specialized people to use the CMS website.
6. Access Website From Anywhere
You do not need specialized software or any specific kind of technological environment to access and update the website. Any computing device connected to the internet would be good enough for the job. Simply log in to the Administrator area and you are ready to add or edit the website as required.
Many content management systems store your information in a database system where access control mechanisms can more easily restrict access to your content. Information is only accessible via the CMS thereby providing better protection for your site’s content from many common and standard web site attacks.
8. Access control and Workflow management
CMS software allows for various user groups to have limited privileges over specific content on the website, spreading out the responsibility of content management. Workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, one or many content creators can submit a story, but it is not published until the copy editor cleans it up and the editor-in-chief approves it.
Content virtualization CMS software may provide a means of allowing each user to work within a virtual copy of the entire web site, document set, and/or code base. This enables changes to multiple interdependent resources to be viewed and/or executed in-context prior to submission.Content syndication CMS software often assists in content distribution by generating RSS and Atom data feeds to other systems. They may also e-mail users when updates are available as part of the workflow process.
9. Scalable feature sets(Availability) Of Plugins And Widgets
Most WCMS software includes plug-ins or modules that can be easily installed to extend an existing site’s functionality. Another important feature that makes a CMS prices less is the option to install plugins and widgets. There is an active community around almost all CMS platforms that help build plugins and widgets that extend the functionality that a CMS offers. A CMS may offer a specific set of features and functions, and your requirement could be for more. A plugin or widget can bridge this gap and provide features that do not come standard with the CMS. There are thousands of free and paid plugins available for almost any job or feature you can think of.
10. Search Engin Optimization(SEO) friendly
CMS websites are also good for SEO. Freshness of content is one factor that helps, as it is believed that search engines give preference to website with new and updated content than websites with stale and outdated content. Usage of social media plugins help in weaving a community around your blog. RSS feeds which are automatically generated by blogs or CMS websites can increase the number of subscribers and readers to your site. URL rewriting can be implemented easily which produces clean URL’s without parameters which further help in SEO. There are plugins available that specifically help with website SEO.
11. Collaboration and Document management
CMS software may act as a collaboration platform allowing content to be retrieved and worked on by one or many authorized users. Changes can be tracked and authorized for publication or ignored reverting to old versions. Other advanced forms of collaboration allow multiple users to modify a page at the same time in a collaboration session.
CMS software may provide a means of collaboratively managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction.
Ability to display content in multiple languages is one of the greatest benefit of web Content Management System.
The advantages or benefits of a CMS website are many and varied as is clearly stated above. If you have to choose between a static and a CMS website, the points above would help you make up your mind. Using CMS platform will not only save time, it work nicely without any bugs or error. Websites created on CMS platforms are responsive/dynamic.They are also very economical..
Benefits of Using WordPress for your Website
WordPress is used to create 1 in 3 websites on the internet today and that percentage is growing every day. If you are not already aware of WordPress and how it can act as a great platform for your small business website, then read on. This article will discuss what WordPress is and what its benefits are. WordPress is the world’s leading Content Management System, or CMS. A CMS is just a fancy term for a program that let’s you edit your own website. Rather than having to learn HTML or a program like DreamWeaver to edit your own website, a CMS like WordPress enables you to login to an administration section in the back-end of your website to make changes. This means you don’t need any special software loaded on your computer. WordPress will work on any computer including Macs, Windows and Linux machines using any modern web browser, such as Safari, Chrome, FireFox or Internet Explorer. CMS’s have been around for a long time. Other popular CMS’s include Joomla and Drupal. What makes WordPress so special?
1. Simple Interface, User Friendly
The WordPress platform offers a simple user interface when it comes to other content management systems. After logging into WP you’ll arrive at the dashboard. The WordPress dashboard allows you to change many elements of your website without having to know a line of code. You can change/edit images, pages, posts, content and a variety of other features fairly quickly.
WordPress is extremely user friendly. Other content management systems boast about their endless list of features, but more often than not, they are extremely complicated to use. WordPress however, is easy to adapt to without any needed support. To add a new post to your blog/website you’ll need to create a new post, customize the URL, upload/edit content and “update” the page, which will push it live on your site.
WordPress is easy to use. In fact web designers as well end users believe it to be one of the most convenient and user friendly content management systems available today. It is known for its simplicity. You do not require prior technical experience or skills. If you can send an e-mail or use Microsoft Word, then you will be able use WordPress with ease. Due to its simplicity and ease of use, WordPress provides a Do-It-Yourself approach to maintaining your website.
2. Budget Friendly
It’s Free, You don’t have to pay for the WordPress platform. WordPress offers a cost effective solution for designing your company’s website. WordPress as a software is freely available and is free to download. Any company can use it for free for any commercial purpose.The only time you will ever have to pay for anything is if you decide to create a custom WP template. Typically you can hire a third party web design firm that specializes in WordPress, with you want a unique/customized template. How could software that is this useful be free? It’s part of the open source software movement where high quality software is built by a dedicated team and then enhanced over time by legions of contributing programmers around the world. Because so many developers have contributed over several years, some open source software, like WordPress or Linux, is arguably better, more feature rich and more stable than its commercial counterparts.
Because WordPress has been thoroughly tested, most of the bugs and security issues have been worked out. It is extremely stable and secure software. Having said that, not all of the plug-ins or enhancements for WordPress are equally stable or secure. If WordPress gets slow or gets hacked, it’s probably because of some obscure plug-in that has been installed.
4. Web Library and Online Community
WordPress has an extensive web library of templates and plugins. Templates are used to change the look and feel of your WP website. You can download a variety of free templates online that can meet a variety of your needs. Plugins are another great feature that allow you to add specific elements to your WP platform.
WordPress is able to be enhanced via “plug-ins” that can be added to it. If there is a feature that you want, such as an events calendar or photo gallery, someone has probably written a plug-in for it. Most plug-ins are free or nominally priced. This enables you to start with a basic platform for your website and then add to it over time as needed. You want a shopping cart.. There’s a plug-in. You need a membership site that allows only your customers to see certain web pages.. There’s a plug-in for that too. There are thousands of available plug-ins but if one doesn’t exist for your particular need, a programmer familiar with WordPress can make you one.
Even if you do run into problems when you’re setting up the WordPress platform, don’t worry. WordPress has a very strong and tight-knit community ready to help you out. All you have to do is run a simple search to find answers to all of your questions.
5. Highly Searchable
WordPress was made with search engines in mind. Therefore, every page or blog post you create in WordPress will automatically be search engine optimized (SEO). All you have to do is add good content. WordPress also makes it easier to optimize your search engine results. That means your site is more likely to land on the first page of Google results, which means people are more likely to find you.
6. It’s Evolving
WordPress is a CMS that’s going to change with your business. WP has one of the largest online communities that’s dedicated to making this platform work for you. These individuals are constantly striving to push the limits of WordPress, provide users with a platform that’s capable of evolving to meet future expectations and needs.
7. It’s Customizable
It’s not always possible to tell that a site is built in WordPress because there are thousands of available “themes” which can make a WordPress website look like any other website. Or, if you prefer to have a unique, company-branded look to your site, you can have a professional web designer create a custom theme.
WordPress also offers many add on features that are available as plugins and widgets. Similarly, many designs and layouts are readily available as free or premium themes. These can also be changed or altered to suit your needs. Many additional features can be added to the website with ease without little or no technical knowledge or experience including shopping cart, polls or image gallery.
8. WordPress as a CMS is the flexibile
Another advantage of using WordPress as a CMS is the flexibility to create both, pages as well as posts within your content. A page is created generally for storing information that will not change frequently, e.g. information about the company, contact information or enquiry form for visitors to your website. For information that will change frequently, you could create a post instead.
The ability to create both standard web pages as well blog posts offers a lot of flexibility for organising and presenting content to visitors. You can have a static home page with post-pages behind it. This way the main home page of your website can always be the same like standard websites, while certain sections within your site could contain frequently updated information, articles, or blogs.
Things to Think About Before Switching to a WordPress
Even though the WordPress platform is very solid from a performance stand-point, like any technical system, you can run into problems along the way. Typically, problems can arise when you try to change the WordPress platform too. If you are able to maintain the original features of WordPress you may not face any problem. Make sure if you do many extensive changes you hire professional who specifically deals with WordPress, as they will be able to maintain and update your system without any issues.
Common Questions about WordPress, Answered
1. If I’m migrating my current site to WordPress, will I lose any of the search rankings I’ve worked so hard to establish in Google?
No. Almost 100% of the time, you will be able to maintain your search rankings. Whenever you migrate an existing site you should follow best practices. This means establishing the proper 301 redirects and creating a similar site structure on the new site. This way you can property redirect old pages to new pages of the site.
2. If I migrate my website to WordPress, will search engines and search robots be able to easily index my site?
Yes. When you properly set-up the WordPress CMS and install the necessary plugins, it can be a powerful tool when it comes to search engine indexation. WordPress gives you the ability to easily manage, customize the individual page URL’s and create unique meta data that’s great for your SEO and search engine efforts.
3. Is WordPress just for bloggers?
No. WordPress isn’t just for bloggers anymore. When WordPress was originally founded it was a blogging platform, however, since then it’s grown-up and become a full-fledged content management system. Many corporate websites are now running on WordPress and love it’s sleek and simple to use interface.
4. What features are hard to support when you migrate to WordPress?
On average WordPress is a great system, but there are some instances when it might be difficult to migrate certain elements to the new platform. These may include user driven content, membership setup, online payment processing, large sites (over 10,000 database entries). You should talk with a professional that’s familiar with WordPress to discuss each individual concern you have and they will be able to lend insight into a possible solution.
Some of the best WP websites and Portals:
Businesses that have successfully integrated WordPress into their blogs and corporate websites.
1. BBC AMERICA
7. Digg Blog
12. People Magazine
Whether you wish to design a company website or a personal one, WordPress provides easy content management and endless possibilities for your website. Web Design Companies and Web designers across the world are using WordPress as the content management system for websites. WordPress powers one-third of the new websites created today but that number is likely to be one-half in the next year or so. If your site is not already on WordPress, it might make sense for you to consider a switch with the next upgrade of your site.
Using WordPress for your website is a lot like making other important decisions related to your website. Contrary to what some web designers or end users may perceive, WordPress is not only suitable as a regular blog but can be an equally excellent choice when it comes to company website. You are able to add content to your website quickly and efficiently. Nevertheless wordpress can have its limitations. Although it is very easy to maintain the site and add content, it may not be possible to integrate all complicated features. WordPress certainly offers many opportunities, but you cannot make all applications work with WordPress yet. In subsequent version this is more likely to be addressed.
That’s all about Benefits of Using WordPress as a CMS for Your Website. If you like this article, please share it!